Herkimer County

Hon. Sylvia M. Rowan
Herkimer County Clerk

County Clerk

109 Mary Street, Suite 1111
Herkimer, NY 13350-1998

The Herkimer County Clerk’s Office is responsible for filing and recording official documents, the Department of Motor Vehicles with offices in Herkimer and Old Forge, and Records Management including providing services for public research. Please refer to our list of Services for Online Records, Fee Schedule, Veterans Program, Passports, and other links to assist you.

***  The County Clerk is pleased to announce Online Document Search through IQS:  Click Here


Hon. Sylvia M. Rowan       Phone: 315-867-1129       Fax: 315-866-4396
Recording/Filing Desk       Phone: 315-867-1133       Fax: 315-867-1189
Record Room       Phone: 315-867-1338       Fax: 315-867-1349
DMV       Phone: 315-867-1130       Fax: 315-867-1189
DMV/Old Forge Office       Phone: 315-369-3301       Fax: 315-369-9936

Hours of Operation:

DMV: 8:30 am to 5:00pm RECORDING DESK: 9:00 am to 5:00 pm

Summer Hours from Memorial Day through Labor Day 8:30 am to 4:00pm

Transactions must arrive 15 minutes before the end of the business day

Holidays Office Closed: New Year’s, Martin Luther King Jr, President’s, Good Friday, Memorial, Independence, Labor, Columbus, Election, Veterans’, Thanksgiving, Day after Thanksgiving, and Christmas.

**NOTICE** An Order from the Supreme Court of New York County (Index # 452328/2016) has been filed in all New York State County Clerk’s Offices by the Attorney General’s Office that vacates certain Default Judgements filed by Leucadia National Corp, L-Credit LLC, LR Credit LLC, and LR Credit 1-23 LLC. If you have a judgement against you filed by one of the entities listed above, please contact your County Clerk’s Office.

Services Offered:

Business Names: Assumed Name Certificates and Corporations. Forms available.

Court Records: CIVIL- Index #s, Change of Name, Matrimonial, Foreclosures, Lawsuits, Guardianships, Small Claims Assessment Review, etc. CRIMINAL- Felony Accusatory Instruments, Sentences, Court Minutes, Appeals, etc.

Defensive Driving: Offered through Sylvia M. Rowan every quarter, or as needed. Please call office for information.

Department of Motor Vehicle (DMV): KEEP YOUR MONEY LOCAL…FAST, KNOWLEDGEABLE SERVICE. Drivers Licenses and Renewals including Operator, Commercial, Motorcycle and Enhanced, Learner’s Permits, Car, Trailer, Boat and Snowmobile Registrations, Non-Driver Identification Cards, Plate Surrenders, Abstracts, Enforcements, Eye Tests, Schedules Road Tests, Sales Tax Agent for the NYS Department of Taxation & Finance, Voter Registration, EZ Pass Tags, etc. Drop Boxes available for after hour business.

Fee Schedule

Genealogical Records: Historical, Naturalization Papers, Federal and State Census, Atlases, etc.

Judgments & Liens: Judgments, Federal Tax Liens, Uniform Commercial Code, Mechanics Liens, Building Loan Agreements, Warrants, etc.

Maps: Survey, Subdivision, Appropriation, etc.

Newspapers Designated for Publication

Notary Public: Performs all notarial services for the public. Accepts Notary Public Renewals.

Oaths of Office: Notary Public, County Officials, Town Officers, etc.

Online Document Search — IQS Land Records 

Passports: Acceptance Agent for the U.S. Department of State. Information Needed to Apply for First-Time Passport There are organizations advertising that they can assist you in applying for a passport acquiring it in an expedited manner. Please be advised you must apply for a passport in person. People have lost their money paid to these companies. The County Clerk provides passport service for new passports and applications.

Real Property Records: Deeds, Mortgages, Easements, Leases, Affidavits, Assignments, Releases, Discharges, etc. Beware of Deed Scam

Recording Desk: Files and records Judgments, Liens, Maps, Real Property, Civil Papers. Issues Index #’s, accepts Notary Public Renewals and Passport Applications.

Veterans: A special program for veterans. Return the Favor

Online Land Records Search Site
Online search of Herkimer County Land Records